Anyone thinking about NASSAM 2017? - Page 3 - Pontiac Solstice Forum
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post #31 of 152 (permalink) Old 12-19-2015, 09:28 AM
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It may be that 2016 will be the last nationals.

We hold events twice a month with our club but it does not look like there are any groups still exist that have the energy and commitment to run a national event. We have been discussing this for several months and so far no one has stood up and said they will commit

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post #32 of 152 (permalink) Old 12-19-2015, 03:49 PM
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Maybe if folks had a better idea of what's all involved, basically a how to organize a Nationals. Then again that might scare people away.

1. Location
2. National website
3. Hotel
4. Driving events
5. Sponsers
7. Breakfast/Lunch/Dinners
8. Awards
9. Money collection

What else?

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post #33 of 152 (permalink) Old 12-19-2015, 04:41 PM
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Originally Posted by ChopTop View Post
Maybe if folks had a better idea of what's all involved, basically a how to organize a Nationals. Then again that might scare people away.

1. Location
2. National website
3. Hotel
4. Driving events
5. Sponsers
7. Breakfast/Lunch/Dinners
8. Awards
9. Money collection

What else?
Good list Chop but each item then needs to be broken out into sub categories.

For example-
3. Hotel
A. Negotiations on room rates
1. Hospitality Room
2. Cost of final night dinner
3. Specific parking area for cars
There are more just for the hotel.

Oh, and start up funds. The first 2 I funded myself (deposits for hotel and activities). I know there have been others that have invested their own monies before the registration payments started coming in.

Organizing a national meet is not for the faint of heart. There is a TON of work organizing not only the event but also the activities, dinners, awards, shows, volunteers, and ...... The attendees.

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post #34 of 152 (permalink) Old 12-19-2015, 07:36 PM
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A number of years ago, I was involved with an annual event that was a weekend get together, business meeting and golf tournament for about 400 to 500 attendees. For each hosting group, it was a 3 year involvement. The first year you were observers, attending each of the planning meetings and helping out where needed. The 2nd year was the year you hosted the event and were responsible for all the successes as well as the failures. The 3rd year you were the advisers to the two incoming groups.

Each event throughout the weekend had it's own 3-ring binder with multiple tabs dealing with the room arrangements, what items the hotel/convention center was responsible for, anticipated number of attendees at that particular meeting, materials needed for that meeting, special needs, etc.

It was a huge amount of work, and I would never attempt to do it again, but I would certainly applaud anyone that does.

I would guess that each of the organizers of our annual get togethers didn't have a wild guess as to how much time and effort was going into the event.

I had a chance to attend a planning meeting for the Asheville NASSM, about 2 months before the event went live, and it's a wonder that any of those planners still have hair and yet, they can still laugh about some of the more memorable happenings during the event.



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post #35 of 152 (permalink) Old 12-20-2015, 08:25 AM
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Location suggestions are great but the big issue is getting the volunteers to do all the work involved.
Yup...seen this too many times.....

lotsa peeps with great ideas and most of them touting their own location

But then you get down to the nuts and bolts.....you need a committee of at least 6 DEDICATED people to arrange hotels, meals/banquests

Then you have to have a roads committee whereby you map the roads, time the runs, look for bio-break locations...then once that is done you need to round up Road Captains and sweeps.

In 2015 certain people drove hundreds of miles - multiple times- to map and proof the runs...the same holds true for 2016 and most of the previous National meets.

Take Sturgis, for example,.....nice place but how many Kappa owners live there? The closest "metropolis" is Denver, with smaller towns like Rapid City or Billings.
Logistics says that Sturgis is an impossible location

Colorado has had one (09)..Ohio (2010) North Carolina (12) Arizona (13) and NJ/Pa in 14.
I doubt any one of those teams is interested in doing it again.

West Virginia has great roads but few Kappa members
Tennessee did Nashville in 07

Virginia (western) has good roads but most members live in the eastern part of the state.

Beginning to see the problem?

If you are going to post a location be prepared to justify why that location could handle the event

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post #36 of 152 (permalink) Old 12-20-2015, 08:28 AM
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I think all the Ohio guys are either still burnt out from the Canton experience, or no longer on this board.

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we lurk...but doing a second event is not in our mind-set right now

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post #37 of 152 (permalink) Old 12-20-2015, 12:15 PM
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It seems like there should be a way to do a Nationals event without all the hoopla, more of a meet & greet type weekend. Majority pics a location & host hotel. Then it would be up to individuals to book & pay regular room rates, plan their own meals, and leave it too individuals to plan their own sight seeing trips w/others or on their own.

Basically what I'm saying is there has to be a way to have a Nationals but cut back on some of the planning & organizing of activities. The alternative is no more Nationals.

Also, I suspected a lot of people who helped plan nationals in the past may no longer own a Kappa, so all that planning knowledge is lost.

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post #38 of 152 (permalink) Old 12-20-2015, 02:57 PM
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Also, I suspected a lot of people who helped plan nationals in the past may no longer own a Kappa, so all that planning knowledge is lost.
All national event organizers still own their Kappa. The only "helper" that I know of that no longer owns their Kappa is PAO - aka Paul Oswald, who helped with Nashville.

The knowledge remains.

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post #39 of 152 (permalink) Old 12-22-2015, 10:08 AM
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I think all the Ohio guys are either still burnt out from the Canton experience, or no longer on this board.

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Yeah I know. Which is why I'll probably never be able to expand the weekend event I already host into a Nationals. It would be fun. I already do that even as well as our local town festival, so I know the kind of work involved. Which is why I won't commit to 2017 without others on board.

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post #40 of 152 (permalink) Old 12-22-2015, 12:21 PM
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Originally Posted by ChopTop View Post
It seems like there should be a way to do a Nationals event without all the hoopla, more of a meet & greet type weekend. Majority pics a location & host hotel. Then it would be up to individuals to book & pay regular room rates, plan their own meals, and leave it too individuals to plan their own sight seeing trips w/others or on their own.

Basically what I'm saying is there has to be a way to have a Nationals but cut back on some of the planning & organizing of activities. The alternative is no more Nationals.

Also, I suspected a lot of people who helped plan nationals in the past may no longer own a Kappa, so all that planning knowledge is lost.
We've been thinking this same thing and entertaining the idea of Rapid City/Sturgis. I think Sturgis was suggested a while back by Rob the Elder as well. Our regional event in 2016 to Glacier/Waterton is just this kind of an event. We may yet throw the idea out there for a 2017 "informal" event near Rushmore. I'm still recovering from our event in Oregon/Washington we just did!

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post #41 of 152 (permalink) Old 12-22-2015, 01:19 PM
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I would be willing to help. We did the 09 Nationals and have several people with that experience still in the club.

We have been on weekend trips in that area several times.

There are a number of good cruise roads in that area, tourist sites and casinos.

Rob the Elder

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Secretary Rocky Mountain Solstice and Sky Club
Punisher's story
https://www.solsticeforum.com/forum/f62/punisher-65168/
Punisher thread index
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https://www.solsticeforum.com/forum/f...ml#post2067289


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post #42 of 152 (permalink) Old 12-22-2015, 01:46 PM
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I wish I had something better to recommend, but this area seems to be out in the:
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post #43 of 152 (permalink) Old 12-22-2015, 02:25 PM
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While I am new to this forum, many of you have been involved for several years, some have planned a National and many have attended. Is it time to move away from a local committee planning the next National and move to a national committee with people experienced in planning a National event? I'm certain that there are local forum members and maybe a local chamber of commerce willing to assist with logistics.
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post #44 of 152 (permalink) Old 12-22-2015, 03:04 PM
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While I am new to this forum, many of you have been involved for several years, some have planned a National and many have attended. Is it time to move away from a local committee planning the next National and move to a national committee with people experienced in planning a National event? I'm certain that there are local forum members and maybe a local chamber of commerce willing to assist with logistics.
I've actually thought about this. We have a local tourism bureau here since I live in one of the biggest tourist destinations in the mid-west. What I don't know since I haven't reached out to them, is if the possess the necessary resources to help plan an event like this.

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post #45 of 152 (permalink) Old 12-22-2015, 03:53 PM
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I've actually thought about this. We have a local tourism bureau here since I live in one of the biggest tourist destinations in the mid-west. What I don't know since I haven't reached out to them, is if the possess the necessary resources to help plan an event like this.
If you have a few minutes, all it will take is a telephone inquiry.

I think the problem you will come up against is that your area is a summer tourist destination, same as our Wisconsin Dells, which will conflict with a Summer Solstice get together. Canton had about 200 cars and 350 people housed in 4 different hotels, if I recall correctly.



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